Inventory

What Is Inventory?

In Arryved Brewery Management (ABM), Inventory refers to the status of the Items you currently have to sell to Customers or use in Production. Use this guide for a deep dive into how Inventory works in your ABM.

Prerequisites

• To edit Inventory-related pages in your ABM, you must be a User with either the Admin or Inventory User Roles. The Sales and Production User Roles grant view-only access to Inventory.
• Inventory can only be created from the Items available in your ABM. 
  • Learn how to add Finished Goods and Materials to your ABM Items.

Limitations

• Your ABM doesn’t allow Inventory to go negative. Oftentimes, issues arise when Inventory is attempted to be used or sold before it was properly accounted for in your Inventory. To keep Inventory up-to-date, be sure to: 
  • Submit Purchase Orders when purchasing new Materials.
  • Create Invoices for selling Finished Goods and send them through the full ABM Sales Process.
  • Use Inventory Counts and Inventory Adjustments to update any discrepancies in your ABM Inventory. 

How It Works

Inventory in your ABM refers to the current state of Items you have on hand to sell or use. Inventory holds the more dynamic information about Items such as cost, quantity in stock, and location. Inventory is what’s directly affected by day-to-day activities.

Generally, not all of your Items will be in your current Inventory. Items become Inventory by putting them into action in your ABM. Actions that turn Items into Inventory include: 

• Using Materials as Inputs in a Production Batch 
• Finished Goods produced from Production Batch Outputs
• Getting new Inventory from Purchase Orders
• Updating Inventory Counts
• Making a manual Inventory Adjustment

Inventory List

The Inventory page in your ABM houses your full inventory list. 

• Use the search bar to search for an item in your inventory.
• Use the filters to narrow your search. There are a few ways to filter on this screen:
  • Hover over a column header and click the filter icon to apply a filter. 
  • Click and drag a column header into the filter bar to apply it. 
  • Click the floppy disc icon on the dropdown menu to the right, to save your filter for future use.
  • Access your saved filters anytime from the dropdown menu on the right. 

• Right-click on an Item from the Inventory list for additional options. 
• If you’re accessing ABM on a mobile device, long-press the Item instead.
• Click on an item from the list to be taken to the Item’s page. 

Inventory Statuses

Inventory on the list that’s flagged in red is overcommitted. This means there’s not enough Inventory of that Item on hand to meet all the planned uses. The system prevents an action from taking place if it will result in negative Inventory. Below are the possible states your Inventory can be in:

• On Hand = Total of that Item that’s physically present in your inventory. 
  • Inventory Adjustments and Inventory Counts apply changes to On Hand Inventory.
• Committed = Inventory reserved for future use or sale because it’s already committed to a scheduled action. 
  • Items that appear on any Invoices are Committed. 
  • Items assigned as inputs in Production Batches are Committed.
  • Any Items with a scheduled Transfer are Committed from their original Inventory Location. 
• Available = On Hand minus Committed. Inventory that’s available for use or sale.
• Expected = Inventory scheduled to be On Hand in the future, but isn’t there yet. 
  • Items expected to arrive from Purchase Orders.
  • Finished Goods expected to be produced from the Outputs of Production Batches. 
  • Items from scheduled Transfers are expected to become available in the receiving Inventory Location. 

Inventory History

You can view a history of this Item's Inventory by clicking on the INVENTORY HISTORY tab from the Item's profile. To get to an Item's profile, click on it from the Inventory list (on the Inventory page) or the Item list (i=on the Item page).

1. The first table shows a history of each action that resulted in an Inventory Adjustment for this Item. If an Item hasn’t made its way into your inventory yet, then this section will be empty.
2. The second table shows the current inventory status of each Item Size associated with this Item. 

Inventory Tools

Your ABM has a few tools you can use to manage your inventory:

• Inventory Counts
• Inventory Adjustments 
• Inventory Transfers

Keep reading to learn more about each Inventory tool. 

Inventory Counts

Inventory Counts is a tool used to help update your Inventory quantities when needed. During your ABM onboarding, your Implementation Manager helps add your initial Inventory to your ABM, but you may need to make adjustments for accuracy just after you go live. 

Inventory on hand increases and decreases on its own as Inventory moves through your ABM via Production, Purchase Orders, Invoices, and manual Inventory Adjustments. But, to ensure accurate and up-to-date inventory management, you can adjust Inventory Counts to account for any overages, shortages, or purchases/sales outside of your ABM Invoices and Purchase Orders.

This is also a helpful tool when you perform a physical inventory count, to correct any discrepancies. 

• For a deeper dive, read more about Inventory Counts. 

Inventory Adjustments

A unique Inventory Adjustment is logged anytime there is a change to on hand Inventory in your ABM resulting from one of the following actions: 

• Using or producing Inventory in a Production Batch.
• Receiving new Inventory from Purchase Orders.
• Picking Inventory for deliveries.
• Updating Inventory Counts.
• Recording an Inventory Transfer.
• Recording a manual Inventory Adjustment.

The Inventory Adjustment page in your ABM shows a log of every Inventory Adjustment that’s taken place with information about where the inventory was moved to/from, the date, the action it was used for, the cost, and the quantity adjustment. 

Use the Inventory Adjustment page as a reference, to perform an audit, make a correction, or manually create an Inventory Adjustment for any unique reason. 

• For a deeper dive, read more about Inventory Adjustments. 

Inventory Transfers

If you have two or more Inventory Locations that allow Inter Site Transfers, the Transfers page becomes available in your ABM. 

Transfers are used to record a transfer of Inventory from one ABM Site to another. Remember, Sites in your ABM are your business’ various locations at different addresses. 

The Transfer tool allows the Inventory to go through the full sales process to properly record the delivery from Site to Site. Therefore, when a transfer is made, a $0 Invoice is created (from yourself to yourself) so that the Inventory can be available for a Route’s Picksheet to be loaded onto a Vehicle.

• The inventory being transferred is marked as Committed in its Inventory Location in its original Site.
• The Inventory is also marked Expected in the Inventory Location in the new Site that it’s being transferred to. 
• It becomes Available in the new Inventory Location on the target transfer date.
• Transfers are also a good way to reserve Inventory before it’s even finished in Production. That way the Inventory is marked as Committed.  

For a deeper dive, read more about Inventory Transfers. 

Next

Learn how to create Invoices to sell Finished Goods and Purchase Orders to purchase Materials.